When comparing the various virtual data room providers, you should look for various features to ensure that your team’s specific needs are fulfilled. This is particularly important for those involved in sensitive projects that require an efficient sharing of documents and due diligence.
When choosing a provider the security features of a reputable security suite is a must. Look for options such as dynamic watermarks, locks to IP and the capability to remotely revoke access after documents were downloaded by users. These security measures will ensure that intellectual property is protected during due diligence as well as other important transactions.
Lastly, be sure to review pricing structures when selecting a service. There are many VDRs are available at different pricing based on the amount of pages, users or storage capacity. Some providers charge per page or per user, while others charge a flat cost per month. A monthly recurring charge is usually the best option since it eliminates any charges for overage. Some providers also have a storage size pricing model that is based upon the amount of data stored in the VDR and could be a good choice for those who trade predominantly small text files.
Furthermore, certain VDRs provide granular analysis of all data, activities, and users within the data room. This is beneficial from a security standpoint and also aids in managing projects by providing teams with an overview of the storage requirements for their data. When comparing data room features it is also important to consider view-only access to documents and annotations, a user-friendly interface and integrations with the most popular platforms.